How to Post a Letter Without a Printer

Whether you need to send a formal complaint, a legal notice, or an important personal letter, not having a printer at home can feel like a real barrier. But it doesn't have to be. There are several ways to post a letter in the UK without owning — or even using — a printer.

Can You Post a Letter Without a Printer?

Yes, absolutely. You have a few options depending on how urgent the letter is, how formal it needs to look, and how much effort you want to put in.

Option 1: Use PostRight (Easiest)

PostRight is designed exactly for this situation. You type your letter online — or use one of our templates — and we handle everything else: printing on quality paper, stuffing the envelope, and posting it via Royal Mail. You never touch a printer, a stamp, or a post box.

This is especially useful for formal letters where presentation matters: complaint letters, letters before action, data subject access requests, and similar correspondence. A professionally printed letter on white A4 paper carries more weight than a handwritten note.

Delivery options start from £2.49 for Standard second class post, with tracked and next-day options available if you need proof of delivery or a faster turnaround.

Option 2: Handwrite the Letter

For personal letters or less formal correspondence, handwriting is perfectly acceptable. Use black or blue ink on plain white or cream paper, write clearly, and make sure the recipient's address is legible on the envelope.

For formal or legal letters, however, a typed and printed letter is strongly preferred. Courts, companies, and government bodies take typed correspondence more seriously, and it creates a cleaner paper trail.

Option 3: Use a Library or Print Shop

Most UK public libraries offer printing services for a small fee — typically 10p to 20p per page. You can email your document to yourself, log in at the library terminal, and print from there. Some libraries also allow USB printing.

High street print shops (such as Ryman, Staples, or local copy shops) also offer walk-in printing. This works well if you already have your letter written and just need it on paper.

Option 4: Ask a Friend or Family Member

If someone you know has a printer, this is often the quickest solution. Email them the document, they print it, and you collect it. Just make sure the formatting looks right before you seal the envelope.

Which Option Is Best for Formal Letters?

For formal letters — especially complaints, legal notices, or anything where you need a record — PostRight is the most reliable option. Here's why:

• No equipment needed: You don't need a printer, ink, envelopes, or stamps.
• Professional presentation: Letters are printed on quality white A4 paper and look exactly as a formal letter should.
• Tracked delivery available: Choose Royal Mail Tracked 24 or Tracked 48 for proof of postage and delivery confirmation.
• PDF copy included: Every order includes a PDF copy of your letter sent to your email, so you always have a record.
• Fast turnaround: Letters posted the same or next working day depending on when you order.

What Types of Letters Can PostRight Send?

PostRight handles all kinds of formal correspondence, including:

• Consumer complaint letters
• Letters before action (LBA)
• Data subject access requests (DSAR)
• Flight delay compensation claims
• Faulty product complaints
• Tenancy deposit disputes
• Letters to your MP
• Letters to prisoners
• Personal letters and more

How Much Does It Cost to Post a Letter Without a Printer via PostRight?

PostRight's delivery options are:

• Standard (second class): £2.49 — 2 to 3 working days, PDF copy via email
• Signed For: £6.99 — signature on delivery, proof of receipt, 2 to 3 working days
• Tracked 48: £7.99 — Royal Mail Tracked 48, 2 to 3 working days, up to £75 compensation
• Tracked 24 (Most Popular): £8.99 — Royal Mail Tracked 24, aims for next working day, up to £75 compensation
• Special Delivery: £18.99 — next day guaranteed by 1pm, signature required, up to £750 compensation

All prices include printing, envelope, and postage. There are no hidden fees.

Do I Need to Create an Account?

No. You can send a letter as a guest without creating an account. If you do create a free account, you can save drafts, track your orders, and access your letter history.

Summary

Not having a printer is no longer a barrier to sending a formal letter. PostRight makes it simple: write your letter online, choose your delivery option, and we do the rest. Your letter arrives as a professionally printed document via Royal Mail — no printer, no stamps, no hassle.

Start your letter now →